Changes

Before you beginadding scans and documents to Gramps, you should know that Gramps does is '''''not''' '' a [https://wikipedia.org/wiki/Document_management_system Document Management System]. It does not store your mediafiles (pictures, videos, sounds, and documents <abbr title="et cetera - Latin phrase meaning 'and so on'">etc..</abbr>)Rather, it only stores logs a link (or shortcut) to where the media file is stored on your hard disk. So decide where you will store your pictures, videos, sounds, and documents. Then on the menu bar select {{man menu|Edit->Preferences}} and or the '''General''' tabinternet. Set the value of {{man label|Base path for relative media paths}} You have to this directory. Click on the {{man label|Close}} button to save manage these files with your changes. Keep your media documents well structured in this directoryown organizational system or tools outside of Gramps.

Now let's continue with adding some more data So, begin by deciding which directory (folder) you will use as a central depository to the sourcecollect your pictures, videos, sounds, and documents. Double click on it (or press You might choose to create a new one.) Then select {{Man key pressman menu|ENTEREdit->Preferences}}) to open on the source 'Interview with John Doe'. Look at menu bar and choose the {{man label|General}} tab pages at . Set the bottom value of {{man label|Base path for relative media paths}} to this directory. Click on the source editor: Notes, Gallery, Data, Repositories, References{{man label|Close}} button to save your changes. Keep your media documents well structured in this directory. Surely you have a picture of yourself! Let's add it Decide on a good place in this folder to the Gallery collect portraits and place a copy of this sourceyour self-portrait file in there.

Click on the {{man label|Gallery}} tabNow, and then on the little '''Add''' icon just below the Notes tab. This opens a dialog to select the image let us continue with adding one of yourself. At the bottom of documents in this dialog is folder as a box '''Title:''' to set reference document for a nice title such as 'Picture of John Doe'source. Entering a title does not change the file name. Make sure you Double click (or select 'Convert to a relative path'. Press and then press {{man buttonMan key press|OKENTER}}. You will now see ) to open the source ''Media Reference Editor'Interview with John Doe'. The top of this dialog allows to select a region Look at the tab pages at the bottom of the picturesource editor: Notes, Gallery, eg when you have selected a group photoData, Repositories, it makes sense to indicate who on the photo is John DoeReferences. You can use the mouse in the preview picture to select the part Gallery of the picture of interest (click down is corner 1 and click release is corner 2). Click {{man button|OK}} to save the image and go back to the this source editor you were working on.

Click on the {{man label|Gallery}} tab, and then on the little '''Add''' icon just below the Notes tab. This opens a dialog to select the image of yourself. At the bottom of this dialog is a box '''Title:''' to set a nice title such as 'Picture of John Doe'. Entering a title does not change the file name. Make sure you select 'Convert to a relative path'. Press {{man button|OK}}. You will now see the ''Media Reference Editor''. The top of this dialog allows to select a region of the picture, <abbr title="exempli gratia - Latin phrase meaning 'for example'">e.g.</abbr> when you have selected a group photo, it makes sense to indicate who on the photo is John Doe. You can use the mouse in the preview picture to select the part of the picture of interest (click down is corner 1 and click release is corner 2). Click {{man button|OK}} to save the image and go back to the source editor you were working on.  Suppose you have a fully typed-out text transcript of the interview. In that case , you can add the textual formatted document (<abbr title="OpenDocument Text format's file extension">odt</abbr>, <abbr title="Microsoft Word document format's file extension">doc</abbr>, <abbr title="rich text format's file extension">rtf</abbr>, <abbr title="et cetera - Latin phrase meaning 'and so on'">etc ...</abbr>) in the {{man label|Gallery}}, but you can also store the text as a {{man label|Note}} in Gramps. The good thing about using a note is that Gramps can search the text of notes with filters. So, click on the {{man label|Notes}} tab, click the '''Add''' icon, and you are presented with a basic editor that you can type or paste text into.