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Before we start to enter the people there is some preliminary information that we should record first.
First, we should add the information about where we received the census record from. This is done by creating a Repository record. To create the Repository record, start from the Gramps opening window and click on the Repository icon in the list of icons on the left of the main window. Now click the Add button in the icon bar at the top of the main window. Entry a name for the Repository in the Name field of the New Repository dialog box, in the case of the example census return it is "Ancestry UK". Select "Web site" from the Type list. Click on the Internet tab and then on the + {{man button|{{icon|stock_add}}}} button on the left hand size of the tab window. Select 'Web Home' from the Type list and enter the Web Address of the Repository (http://www.ancestry.co.uk/) in the Web address field. The completed dialog is shown in illustration 2. Click OK and then click OK again. You can now see the new Repository listed in the Repository view.
Now, we need to add the 1881 Census as a Source record so that it can be referred to when we add all the Person records. To create a Source record, click on the Sources icon in the list of icons on the left of the window. Now click the Add button on the icon bar at the top of the main window. Fill in the dialog box with the details of the source, illustration 3 shows the completed information for the 1881 Census. You should add a link to the Ancestry Repository record by clicking on the Repository tab and then on the "Add an existing repository" button (the one that looks like a pointing finger) on the right hand side of the Repository tab. Double click on the Ancestry entry in the list. In the Repository Reference Editor type "Certificate" in the Media Type field (delete anything that might already be there), then click OK to return to the New Source dialog. Once all the information has been entered click the OK button on the dialog box.
Enter the Family (Martin), Given (John) and Gender (male) then click on the edit button (the one that looks like a pencil) to the left of the Prefix field. In the Name Editor you can record the fact the you know this person's name because you have the census record. Click on the Source tab. Now drag the Source Reference from the Clipboard and drop it on the source list. Click on OK.
Now we need to add the birth event. Click on the Event tab and then the + {{man button|{{icon|stock_add}}}} icon to add a new event. Select 'Birth' in the Event Type list and enter the date (about 1845). You may want to add a description to the event in the Description field (e.g. Birth of John Martin). Then click on the Sources tab and drag the Source Reference in from the Clipboard.
[[Image:Add address 1.png|thumbnail|Address record - Illustration 8]]
[[Image:Add event 1.png|thumbnail|Add event - Illustration 10]]
Now move to the Event tab and add an Event type of Occupation to capture the fact that John Martin was a labourer in an Iron Works on Sunday 3 April 1881. To add the place information click on the + {{man button|{{icon|stock_add}}}} that is on the right of the Place field. Finally don't forget to add the Source Reference to the Source tab of the Event. There is no point copying this Event to the Clipboard because no one else in the family was a labourer in the Iron Works. Illustration 10 shows the completed Event.
This completes the information about John Martin except for the implied relationships with the rest of the family members. We will capture these relationships as we enter the rest of the family. Now
To enter the rest of the family we are going to use the Relationships view. This will capture the relationships between the family members as we add them to the database. First we need to make sure that John Martin is the currently selected person. So click on the People View, open the Martin sublist by clicking on the small triangle to the left of the "Matin" and then click on John Martin. Now move to the Relationships View by clicking the Relationships icon in the icon list on the left hand side of the main window. This will show a Relationships View with John Martin as the Selected Person. The first person we want to add is Zillah Martin, John's wife.
On the right hand side of the icon bar at the top of the window there are three icons for 'Add', 'Share' and 'Partner' (if you screen is too narrow you may need to click on the small black triangle at the far right of the icon bar to see these icons). Click on the 'Partner' icon to add Zillah Martin to the database as John's wife. In the New Family dialog click on the + {{man button|{{icon|stock_add}}}} to the right of "Mother". Fill in the Person record with the information for Zillah, be sure to change the "Type" to married name. Remember that you can use the information already on the Clipboard to speed up the data entry. Once the Person record is completed click on OK. Now add the Source Reference to the Family on the Sources tab of the New Family dialog and change the Type to "Married". You can now add an event to the Family for the marriage.
[[Image:Marriage event 1.png|thumbnail|Add marriage - Illustration 11]]
[[Image:Family view 1.png|thumbnail|Completed family record - Illustration 12]]
Now that both parents have been added we can add the children to the family. Click on the "Children Tab". On the right-hand side of the Children window there are four buttons. The + {{man button|{{icon|stock_add}}}} button will add new children to the database. Click this button and add the information for the first child. When you Click OK to close the Person dialog for the child you will be presented with a Child Reference Editor that will ask for the relationships between the Mother and Father in the Family and the new child that you have entered. This is useful if you are entering step children etc. Just leave the relationships as Birth and drag the Source Reference in again. Repeat for the other children shown on the Census record.
Once all the children are entered the information contained on the Census is complete. The finally Family View is shown in illustration 12.
