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Recording Canadian Census data

707 bytes added, 20:59, 5 November 2009
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===Add source reference===
Next, we want to fill in the Reference information. We know the date, so we can again enter "from 1 April 1901 to 2 April 1901". The next line is more complicated and the heading "Volume/Page" doesn't really do justice to what is truly required. Keep in mind that the idea is to put sufficient information so that someone reading your source information (even you, years later!) can use it to find the source material for his- or herself. We will need to capture the information from the title lines, so we should enter "Ontario, Schedule 1, District 129, Sub-district a, Division 2, East Toronto Village, Page 2", but that is a little verbose. It is acceptable to use abbreviations for common terms, so "Ont., sched. 1, dist. 129, s.dist. a-2, East Toronto Village, p. 2" is sufficient. Before we leave this section, however, we need to record the archive information needed to find this data on microfilm, so we need to prepend "RG31, T-T65066506," leading to the complete entry:
     RG31, T-T65066506, Ont., sched. 1, dist. 129, s.dist. a-2, East Toronto Village, p. 2
===Add source repository===
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It is not a bad idea to record both, but at the very least you will want to record the second. For the sake of this exercise, let's add both! While we are editing the source, we click on the Repositories tab, then click on the '+' button to add a new repository. As with the source information, we start with the Shared Information section. Under Name, we enter "Library and Archives Canada". Under Type, we choose "Archive" from the drop-down list. As with the source, we'll let gramps choose a unique ID. Next, we'll click on the Addresses tab, where we can enter the default address of the archive, which is 395 Wellington Street Ottawa, ON K1A 0N4, CANADA and the phone number (1-866-578-7777). It's a good idea to put the dates on which the address is valid, so fill in today's date. Next, click on the Internet tab, where we can fill in the website information (www.collectionscanada.gc.ca). Now, we'll fill in the Repository Reference section. The media type is "Film" and the Call number is the same as the first part of the source reference information, RG31, Film reel T-6506.
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