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{{man index|Gramps 4.0 Wiki Manual - Main WindowCategories|Gramps 4.0 Wiki Manual - Probably AliveManage Family Trees: CSV Import and Export|4.0}}
{{languages|Gramps_4.0_Wiki_Manual_-_Manage_Family_Trees}}
{{#vardefine:chapter|5}}
{{#vardefine:figure|0}}
A detailed exploration of the day-to-day use of Gramps. In this Chapter we give a detailed overview of how you can manage your family trees, as well as share your data with other genealogists.
== Starting a new Family Tree ==
[[Image:ManageFamilyTrees-40.png|right|thumb|450px|Fig. 4{{#var:chapter}}.0 {{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Starting Family Trees]]
To start a new Family Tree, choose the menu {{man menu|Family Trees ->Manage Family Trees...}} or select the toolbar {{icon|ance}}{{man button|Family Trees}} button. This will open the Family Tree Manager (See Fig. 45.01).
Select the {{man button|New}} button and Gramps will add a new Family Tree entry to the list of Family Trees. To change its name from the default ''Family Tree 1'', click on the name and type in a new name.
=== Backup dialog ===
[[Image:MakeBackup-GrampsXMLBackup-40.png|thumb|right|300px|Fig. 4{{#var:chapter}}.2 {{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Making a backup]]
Simply select the menu {{man menu|Family Trees->Make Backup...}}.
Note that this is just a regular XML export, except that no data is filtered out. You can import these as usual with any exported file.
You can also define the pattern for the backup filename by setting the ''paths.quick-backup-filename'' in the ~/.gramps/gramps34gramps40/gramps.ini key file like the following:
[paths]
== Archiving a Family Tree ==
<center>
{{man tip|Note|The Archive option is only present if GNU Revision Control System (RCS) is present so that Gramps can use it. You normally need to install this separate from Gramps.}}
</center>
You can easily archive and timestamp family trees with Gramps built-in use of [http://www.gnu.org/software/rcs/ GNU Revision Control System] or ''RCS''if installed. For this to be possible this utility must be installed on your computer.
To make an archive :
[[Image:FileManageFamilyTrees-ArchiveEnterVersionDescription-40.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Archive a Family Tree example]]
# load your Family Tree.
# click on the Toolbar {{icon|ance}}{{man button|Family Trees}} button (it has the Gramps logo and displays {{man label|Manage databasesConnect to a recent database}} when you hover over it).# click on the family tree you've have just loaded: the {{man button|Archive}} button should appear.# click on {{man button|Archive}} and you will be asked to enter a "Revision comment - Version description" for an your archive name.
After archiving, the list of family trees will now show your original family tree with a right-pointing triangle on its left.
* Click on the triangle to display the archive name.(Click again to collapse the archive list).
Archives can be deleted, renamed and Extracted.
{{-}}
Simply highlight the archive you want to restore, and select the {{man button|Extract}} button.
[[Image:Dbmanager05FileManageFamilyTrees-ArchiveExtractedVersionShown-40.png|thumb|right|350px|Fig. 4{{#var:chapter}}.4 {{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Extracted versionshown]]
Gramps will transfer the archive into a new Family Tree. The Family Tree name is based on the original name and the archive name (see also [[#Archiving a Family Tree|Archiving a Family Tree]]).
== Repairing a damaged Family Tree ==
[[Image:Dbmanager07.png|right|400px|thumb|Fig. 4{{#var:chapter}}.5 {{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Repairing a Family Tree]]
Should your Family Tree become damaged or corrupted in some way, Gramps Family Tree Manager will display a red Error icon in the {{man label|Status}} column.
=== GEDCOM import ===
[[Image:GEDCOM-import-report.png|right|400px|thumb|Fig. 4{{#var:chapter}}.6 {{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Import report]]
If you import information from GEDCOM, you will see the progress of the operation in the progress bar of Gramps main window. When the import finishes,a feedback window shows any data that was not imported. The report (see fig 4.6) details most of the lines that were either ignored or could not be understood. The contents of the line (or lines where there are continuation lines) are also shown. In some cases, the lines may not be exactly what is contained in the input GEDCOM file, because the line is reconstructed following some processing.
* Many GEDCOM Primitive Elements do not have exactly corresponding data elements in Gramps, and they are therefore stored as {{man label|Attributes}} or {{man label|Data}} with appropriate names, normally the GEDCOM tag. This applies particularly to the header, submitter and submission GEDCOM records and particular fields like REFN, RFN, RIN and AFN.
[[Image:Top_level_note.jpg|left|300px|thumb|Fig. 4{{#var:chapter}}.6a {{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Import report:Example of top level indicating omitted data]][[Image:Note_text_example.jpg|right|300px|thumb|Fig. 4{{#var:chapter}}.6b {{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Import report:Example of a note indicating omitted data]]
Where data is stated to be 'ignored', its omission is reported in the feedback at the end of import, and it is included in a note attached to a relevant object.
+2 TIME <TIME_VALUE> {0:1} (Data item of the 'default source')
+1 SUBM @<XREF:SUBM>@ {1:1} (Data item of the 'default source')
(Also used to determine the SUBMITTER_RECORD)
(that should be stored as the database owner)
+1 SUBN @<XREF:SUBN>@ {0:1} (ignored)
+1 FILE <FILE_NAME> {0:1} (Data item of the 'default source')
+1 RIN <AUTOMATED_RECORD_ID> {0:1}
SUBMITTER_RECORDs (there may be more than one) are stored as {{man label|Repository}} records attached to the 'default source' except as indicated in bold below. The SUBMITTER_RECORD that corresponds with the SUBM record in the HEADER is used to set the [[Gramps_4.0_Wiki_Manual_-_Tools#Edit_Database_Owner_Information...|database owner]] q.v.
SUBMITTER_RECORD:=
== Exporting data ==
{{man warn| TODO |Need to update this content.}}
[[Image:ExportAssistantStart-40.png|left|thumb|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Export Assistant: Start screen]]
[[Image:ExportExportAssistantChoose-druid_3340.png|right|thumb|450px|Fig. 4{{#var:chapter}}.7 {{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Export assistantAssistant: Choose the output format selectionscreen]]
Exporting allows you to share any portion of your Gramps database with other researchers as well as to enable you to transfer your data to another computer. Currently, Gramps can export data to the following formats: Gramps [[XML]], GEDCOM, Gramps [[XML]] Package, Web Family Tree, GeneWeb, and CSV Spreadsheet formats.
{{man warn|Privacy Filters |It is important to verify your privacy options on Exporter. Do not enable filters or privacy options for Gramps XML backups.}}
*Gramps [[XML]] database export (.gramps): This format is the standard format for data-exchange and backups (see the related .gpkg format below for full portability including media objects). Exporting into Gramps [[XML]] format will produce a portable database. As XML is a text-based human-readable format, you may also use it to take a look at your data. This format is compatible with the previous Gramps guarantees you can open XML output of older versions of Grampsin newer version of Gramps (not the other way around though!).
*Gramps package export (.gpkg): Exporting to the Gramps package format will create a compressed file that contains the Gramps XML database and copies of all associated media files. This is useful if you want to move your database to another computer or to share it with someone.
=== Exporting into the GEDCOM format ===
[[Image:ExportAssistantGEDCOM-ExportOptions-40.png|right|450px|thumb|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Export assistant: GEDCOM Export options]] Gramps allows you to export a database into the common GEDCOM format. See [[Gramps and GEDCOM]] for a specification of data which is not exported when exporting to GEDCOM (use Gramps XML for a full export). Gramps provides options that allow you to fine tune your export (see Fig.34.58).
*Filters on People and Notes: Filters allow you to export a limited amount of data, based on the criteria you select.
Please refer to the User Manual for earlier versions of Gramps for instructions on the import of v2.x databases into Gramps v3.x.
{{man index|Gramps 4.0 Wiki Manual - Main WindowCategories|Gramps 4.0 Wiki Manual - Probably AliveManage Family Trees: CSV Import and Export|4.0}}
[[Category:Documentation]]
