Difference between revisions of "Gramps 3.3 Wiki Manual - Entering and editing data: detailed - part 3"

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(Name Editor)
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== Name Editor ==
 
== Name Editor ==
[[Image:Edit-an.png|thumb|250px|right|Fig. 5.24 Names Editor]]
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[[Image:Name-Editor-33.png|thumb|250px|right|Fig. 5.24 Name Editor]]
Names are edited through the following {{man label|Name Editor}} dialog:
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Names are edited through the newly improved {{man label|Name Editor}} dialog:
  
  
The top of the window shows the dialog title including the name of the person whose name is being edited. The central part of the window displays three notebook tabs containing different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading. The bottom part has {{man button|OK}} and {{man button|Cancel}} buttons. Clicking the {{man button|OK}} button at any time will apply all the changes made in all tabs and close the dialog window. Clicking the {{man button|Cancel}} button at any time will close the window without applying any changes.
+
The top of the window allows entry of the type of name (e.g., Birth Name, Married Name, etc) from a dropdown list. Next are elements of the personal name most commonly grouped together as Given Name elements. Following the Given Name section is the Family Names section. At the bottom are elements allowing for customization of name sorting, dates for names, name sources and notes for names.
  
 
{{man tip|Tip|The tab labels reflect the presence of corresponding information: if the tab contains any data, its label appears '''boldface'''; if the tab has no data then its label appears regular (not bold).}}
 
{{man tip|Tip|The tab labels reflect the presence of corresponding information: if the tab contains any data, its label appears '''boldface'''; if the tab has no data then its label appears regular (not bold).}}
  
=== Top section ===
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===Type===
The top section contains all parts of a name you can store with GRAMPS, as well as type field and a privacy button. In details:
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The Name Type dropdown list allows you to select the type of name being entered.
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 +
=== Given Names Section ===
 +
The Given Names Section contains all parts of a personal name you can store with GRAMPS.
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 +
*{{man label|Given}}, The person's given names should all be entered here.
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*{{man label|Call Name}}, The person's proper legal name that was used most commonly by the person should be entered here. For example, someone named John Raymond Smith who uses the name Raymond should have ''Raymond'' entered here. If this person uses ''Ray'' commonly, this should be entered as a nickname since Ray is not the proper legal name (see following). In Germany and some other places, it was custom to underline the callname among the different given names (see also [http://www.gramps-project.org/wiki/index.php?title=CallName here]).
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*{{man label|Title}}, The person's personal title, such as Doctor (or Dr.) can be entered here.
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*{{man label|Suffix}}, The person's personal name suffix, such as Junior (Jr.) or III, should be entered here.
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*{{man label|Nick Name}}, The person's nickname should be entered here. Nicknames include shortenings of proper legal names such as Greg for Gregory (cf. Call Name above).
 +
 
 +
 
 +
===Family Names Section===
 +
The Family Names Section contains the person's family name elements. Gramps allows for multiple family names as well as multiple kinds of family names.
 +
 
 +
*A {{man label|Prefix}} for the family name that is not used in sorting (such as "de" or "van").
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*{{man label|Surname}} for the main portion of one's family name.
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*{{man label|Connector}} often used in matronymic or patronymic naming schemes, such as ''dotter''.
 +
*{{man label|Origin}} indicating the type of family name this is and its derivation.
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*{{man label|Family Nick Name}} for families commonly referred to using a more vernacular nick name.
  
*{{man label|Given name}}, the person's given name
 
*{{man label|Family name}}, the part of a person's name indicating the family to which the person belongs
 
*{{man label|Family prefix}}, an optional prefix for the family name that is not used in sorting, such as "de" or "van")
 
*{{man label|Suffix}}, an optional suffix to the name, such as Jr. or III
 
*{{man label|Patronymic}}, which is the component of a personal name based on the name of one's father, grandfather
 
*{{man label|Title}}, which is a title used to refer to the person such as Dr. or Rev.
 
*{{man label|Call name}} is the part of the given name that is the normally used name. For example, a person can have 3 given names as in ''Jean Baptiste Jules'', whereas in common usage only ''Baptiste'' is used. In Germany and some other places, it was custom to underline the callname among the different given names (see also [http://www.gramps-project.org/wiki/index.php?title=CallName here]). Some people use this field for nicknames or changes to the Given name (like Cristy for Cristina), but this is not the intended use. A call name is a proper legal name. For nicknames, or short name variants, you should create an alternative name, with a different type.
 
*{{man label|Type}} of the name (birth name, married name, nick name, short name, etc.). It is advised to use for the preferred name a name with legal tender as that is what most often is found on documents, and store other name types in the name tab of the person editor.
 
  
 
See also: [http://www.gramps-project.org/wiki/index.php?title=Names Names wiki entry]
 
See also: [http://www.gramps-project.org/wiki/index.php?title=Names Names wiki entry]
  
Check the {{man label|Private record}} icon to mark this name record as private. This will give you a chance to omit this name from being included in reports, if you choose so among the report generation options.
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Check the {{man label|Private record}} icon in the top right corner to mark this name record as private. This will give you a chance to omit this name from being included in reports, if you choose so among the report generation options.
  
 
===General tab===
 
===General tab===

Revision as of 04:39, 23 March 2011

The previous section offered you a detailed overview of how to enter and edit the main objects you see in GRAMPS. This section continues with some objects you will encounter as part of sources, persons, ...

Gnome-important.png Special copyright notice: All edits to this page need to be under two different copyright licenses:

These licenses allow the Gramps project to maximally use this wiki manual as free content in future Gramps versions. If you do not agree with this dual license, then do not edit this page. You may only link to other pages within the wiki which fall only under the GFDL license via external links (using the syntax: [https://www.gramps-project.org/...]), not via internal links.
Also, only use the known Typographical conventions


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Name Editor

Fig. 5.24 Name Editor

Names are edited through the newly improved Name Editor dialog:


The top of the window allows entry of the type of name (e.g., Birth Name, Married Name, etc) from a dropdown list. Next are elements of the personal name most commonly grouped together as Given Name elements. Following the Given Name section is the Family Names section. At the bottom are elements allowing for customization of name sorting, dates for names, name sources and notes for names.

Tango-Dialog-information.png
Tip

The tab labels reflect the presence of corresponding information: if the tab contains any data, its label appears boldface; if the tab has no data then its label appears regular (not bold).


Type

The Name Type dropdown list allows you to select the type of name being entered.

Given Names Section

The Given Names Section contains all parts of a personal name you can store with GRAMPS.

  • Given, The person's given names should all be entered here.
  • Call Name, The person's proper legal name that was used most commonly by the person should be entered here. For example, someone named John Raymond Smith who uses the name Raymond should have Raymond entered here. If this person uses Ray commonly, this should be entered as a nickname since Ray is not the proper legal name (see following). In Germany and some other places, it was custom to underline the callname among the different given names (see also here).
  • Title, The person's personal title, such as Doctor (or Dr.) can be entered here.
  • Suffix, The person's personal name suffix, such as Junior (Jr.) or III, should be entered here.
  • Nick Name, The person's nickname should be entered here. Nicknames include shortenings of proper legal names such as Greg for Gregory (cf. Call Name above).


Family Names Section

The Family Names Section contains the person's family name elements. Gramps allows for multiple family names as well as multiple kinds of family names.

  • A Prefix for the family name that is not used in sorting (such as "de" or "van").
  • Surname for the main portion of one's family name.
  • Connector often used in matronymic or patronymic naming schemes, such as dotter.
  • Origin indicating the type of family name this is and its derivation.
  • Family Nick Name for families commonly referred to using a more vernacular nick name.


See also: Names wiki entry

Check the Private record icon in the top right corner to mark this name record as private. This will give you a chance to omit this name from being included in reports, if you choose so among the report generation options.

General tab

Options allow you to adjust specific grouping, sorting, and displaying properties of this name, as well as to provide the date corresponding to the name.

  • The Grouping field provides an alternative grouping node for a name in the person view, overriding the default grouping based on the family name. This may be necessary with similar family names that need to be grouped together -- for example Russian names Ivanov and Ivanova are considered the same, but difference in gender is reflected in different spelling. To enable typing into this field, check the Override check button.
People are displayed according to the name format given in the Preferences (the default).
Here you can make sure this person is displayed according to a custom name format (extra formats can be set in the Preferences).
  • The Sort as and Display as determine the manner in which the name appears in the People View and in the reports. The sort as allows you to override the name pattern set in the Gramps preferences in sorting of the name. For example, you suddenly have a branch of Swedish names with given and patronymic, but the rest of your database sorts names on Family name, Given. You can indicate here to sort this name always as Patronymic, Given.
Here you can make sure this person is sorted according to a custom name format (extra formats can be set in the Preferences).
The display as allows you to say how the name is displayed. You might for example want to sort a name in a specific manner, but still have the display of the name as set in your preferences.
The Person Tree view groups people under the primary surname. You can override this by setting here a group value. You will be asked if you want to group this person only, or all people with this specific primary surname.
  • The Date can provide information on the validity of this name -- use date spans as necessary. The edit date icon opens the Date Editor. Eg. for a Married Name, date the name is first used or marriage date.

Sources tab

The Sources tab displays information about sources relevant to this name and controls allowing its modification. The central part displays the list of all such sources' references stored in the database. The buttons + , Edit , and - allow you to correspondingly add, modify, and remove a source reference to this name. Note that the Edit and - buttons become available only when a source reference is selected from the list.

More info: Source reference editor

Note tab

The Note tab displays any notes concerning the name. To add a note or modify existing notes simply edit the text in the text entry field.

More info: Note Editor

Attributes

Fig. 5.25 Attribute editor

Attributes are edited through the following Attribute Editor dialog:


The top of the window shows the dialog title including the name of the person whose attribute is being edited. The central part of the window displays three notebook tabs containing different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading. The bottom part has OK and Cancel buttons. Clicking the OK button at any time will apply all the changes made in all tabs and close the dialog window. Clicking the Cancel button at any time will close the window without applying any changes.

Tango-Dialog-information.png
Tip

The tab labels reflect the presence of corresponding information: if the tab contains any data, its label appears boldface; if the tab has no data then its label appears regular (not bold).


The top tab allows editing of the most general information about the attribute:

  1. The name of an Attribute you want to use. For example: Height (for a person), Weather on this Day (for an event), ... Use this to store snippets of information you collect and want to correctly link to sources. Attributes can be used for people, families, events and media.
  2. The Value of the attribute. Eg. 1.8, Sunny, or Bleu eyes.

The information can be typed in the appropriate text entry fields. The attribute name can also be selected from available choices (if any) listed in the Attribute drop-down menu.

Gramps-notes.png
Note

Some predefined attributes are present because the are defined in the GEDCOM standard.

Check the Private record box to mark this attribute record as private. This will give you a chance to omit this attribute from being included in the reports, if you choose so among the report generation options.

  • Sources

The Sources tab displays information about sources relevant to this attribute and controls allowing its modification. The central part displays the list of all such sources references stored in the database. The buttons + , Edit , and - allow you to correspondingly add, modify, and remove a source reference to this attribute. Note that the Edit and - buttons become available only when a source reference is selected from the list.

  • Note

The Note tab displays any notes concerning the attribute. To add a note or modify existing notes simply edit the text in the text entry field.

The Format option allows you to set the appearance of the note in the output (i.e. in reports and web pages). Selecting Flowed will replace all multiple spaces, tabs, and single end-of-line characters with single space in the output. The two consecutive new lines (i.e. an empty line) denote a new paragraph. Selecting Preformatted will honor all multiple spaces tabs, and new lines, so that the output will appear as it is entered into the text entry field.

Addresses

Fig. 5.26 Address editor

Addresses are edited through the following Address Editor dialog:

The top part shows the dialog title including the name of the person whose address is being edited. The central part of the window displays three notebook tabs containing different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading. The bottom part has OK and Cancel buttons. Clicking the OK button at any time will apply all the changes made in all tabs and close the dialog window. Clicking the Cancel button at any time will close the window without applying any changes.

Tango-Dialog-information.png
Tip

The tab labels reflect the presence of corresponding information: if the tab contains any data, its label appears boldface; if the tab has no data then its label appears regular (not bold).


It provides the following information categories of the address data:

The top of the window allows editing of the most general information about the address:

  1. Date: Date at which the address is valid.
  2. Street address: The street of the address.
  3. City or county: The village or city of the address.
  4. State or province: The state or province of the address in case a mail address must contain this.
  5. Country: Country of the address.
  6. Postal code: Postal code.
  7. Phone number: Phone number linked to the address.
  8. Mail: Mail address.
Tango-Dialog-information.png
Note

Use Residence Event for genealogical address data.


The information can be typed in the appropriate text entry fields. Check the Private record box to mark this address record as private. This will give you a chance to omit this address from being included in reports, if you choose so among the report generation options.

  • Sources

The Sources tab displays information about sources relevant to this address and controls allowing its modification. The central part displays the list of all such sources references stored in the database. The buttons + , Edit , and - allow you to correspondingly add, modify, and remove a source reference to this address. Note that the Edit and - buttons become available only when a source reference is selected from the list.

  • Note

The Note tab displays any notes concerning the address. To add a note or modify existing notes simply edit the text in the text entry field.

The Format option allows you to set the appearance of the note in the output (i.e. in reports and web pages). Selecting Flowed will replace all multiple spaces, tabs, and single end-of-line characters with single space in the output. The two consecutive new lines (i.e. an empty line) denote a new paragraph. Selecting Preformatted will honor all multiple spaces tabs, and new lines, so that the output will appear as it is entered into the text entry field.

Merging records

Sometime several records in the database turn out to be describing the same object: same person, same place, or same source. It could happen either when the data is entered twice by mistake, or when new information reveals that the two entries refer to the same person. It can also happen after importing GEDCOM obtained from a relative, whose database overlaps with your existing data.

Whenever you detect duplicate records, merging them a useful way of correcting the situation.

Tango-Dialog-information.png
Tip

To make a merge, exactly two records have to be selected in the appropriate view (People View, Sources View, or Places View). This is accomplished by selecting one entry and then selecting another person while holding down Ctrl key.


Merge people

There are two ways of merging personal records: Compare and Merge and Fast Merge, both available from the Edit menu.

Gramps-notes.png
Note

Merging people does not discard any information with either method. The decisions you make during the merge only affect which data will become primary and which will become secondary for the resulting merged record.


  • Compare and Merge
Fig. 5.26 Compare people
Fig. 5.27 Merge people

When exactly two people are selected, choose Edit ->Compare and Merge... to invoke Compare People dialog.


The dialog allows you to make a decision on whether or not the selected records should be merged. If you decide that the records should not be merged, despite similar names, you may click Cancel button to close the dialog without making any changes. If you decide to proceed with merging, select the appropriate Select radio button to specify the record to be used as the source of primary data, then click the Merge and close.

The data from the other record will be kept as alternate data.

Specifically, all names from the other record will become alternate names of the merged record. Similarly, parents, spouses, and children of the other record will become alternate parents, spouses, and children of the merged record, and so on.

  • Fast Merge: When exactly two people are selected, choose Edit ->Fast Merge to invoke Merge People dialog.



The dialog allows you to quickly merge two records, specifying the record to be used as the source of primary data. The data from the other record will be kept as alternate data. Specifically, all names from the other record will become alternate names of the merged record. Similarly, parents, spouses, and children of the other record will become alternate parents, spouses, and children of the merged record, and so on.

Tango-Dialog-information.png
Tip

If you are not certain whether or not you need to merge the records, or which record to specify as the source of primary data, use Compare and Merge method described above..


Merge sources

Fig. 5.28 Merge sources


When exactly two sources are selected, choose Edit ->Compare and Merge... to invoke Merge Sources dialog.


The dialog allows you to make a decision on whether or not the selected records should be merged. If you decide that the records should not be merged, despite similar titles, you may click Cancel to close the dialog without making any changes. If you decide to proceed with merging, choose the appropriate radio button to specify the title, author, abbreviated title, publication information, and the ID to be used for the merged record, then click OK .

Merge places

Fig. 5.29 Merge places

When exactly two places are selected, choose Edit ->Compare and Merge... to invoke Merge Places dialog.


The dialog allows you to make a decision on whether or not the selected records should be merged. If you decide that the records should not be merged, despite similar titles, you may click Cancel to close the dialog without making any changes. If you decide to proceed with merging, choose the appropriate radio button to specify the title of the merged record, or specify Other and enter new text, then click OK.

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