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Events manager

Gramps provides a good management for our genealogical events. Some people or genealogical societies share some names/events lists or indexes often generated from registries or others sources.

This tutorial tries to describe a part of common features offered by Gramps for data entry and events management. Gramps does not limit the number or the database size. We are free to create as we want.

Just some quick samples of events management. Imagine one registry, as example: civil registry of birth on 1st arrondissement of Paris for year 1860 (INSEE code=75001).

We can create one new database per year or one base per sector, it depends of our plan and needs of id numbering (like french indexes).


Gramps as spreadsheet

Like a spreadsheet, Gramps provides sort, ordering functions for data into columns, also tools and filter rules for search into columns.

Sort by event date
Sort by event description
Sort by date modification
Search on column
Export screen

Operations with index

A lot of open and documented formats available on export and export screen function guarantee access and future operation on your data.

  • csv
Export csv format
Import csv format

  • xml
Export xml format


It is possible to extend event management by linking them with one or more persons, sources/repositories. Gramps provides the same type of tools for notes and media. Transcription of complete certificate and addition of image is also possible.


Shared events linked to persons


Repository Edit
Source Edit


A photo of the source may be added from Media View or by adding a link to image into Editors.

Image of certificate
Add an image


Transcription of the certificate is possible from Note View or by adding a Note into Editors.

Write the note

Multiple fields on data entry are useful for specific search. Note preview provides a search into the first sentences of the notes but Gramps also provides some powerful filter rules matching notes according to specific criteria.

You are free to write what you want on Notes, for example, like a preformatted tab:

Date and place of information:
Relations: parents, spouse(s), children
More information: witnesses, other event references, etc ...

Census and conscription

Census is a particular event shared between people of the same house. It covers a period of life providing an address and useful information for genealogy (relational links, dates, neighborhood).

Conscription is the event during an individual meets national demand.

The Census return for John Martin in 1881
The Census event

Census Addon

The Census Addons(replaced by the Forms Gramplet addon) allows to capture, edit and display censuses.

Census edition
Census data

Census Report

Census Report for Martin, John
Date:                3 Apr 1881                    
Source Reference:    17 Hope Terrace - RG 11 /2854 page 27                   
Address:             Wednesbury 
Name              Relation  Condition  Age  Occupation    Where Born    Disability
Martin, John      Head      Married    36   Laborer       Wednesbury    / 
N., Zillah        Wife                 36                 Golds Greence
Martin, Arthur    Son                  11   Scholar       Wednesbury    
Martin, Zillah    Daughter              7   Scholar       Wednesbury    
Martin, Catherine Daughter              5   Scholar       Wednesbury

Web interface

NarrativeWeb Report

Events list

  1. NarrativeWeb report needs at least one active person on your FamilyTree (in this case, could be the writer!), it generates a web site, does not need a network connection, you can use it as a simple report on your PC/Mac or from a CD.
  2. It provides an alternative display of our data, with some privacy guards against private publications.
  3. Navigation runs fine between complex links (events, media, notes, sources).

Census data on individual form


Same features as Gramps on Gramps-connect with clients–server model.