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Recording Canadian Census data

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{{stub}}This guide explains how to use GRAMPS Gramps to record information contained in the various Canadian censi. It demonstrates how to enter Repositories, Sources, People and Families. How to link them together to ensure that every piece of information is attributed back to its source.
For genealogists with Canadian ancestors, the Canadian Census returns are a very important source of information. Censi have been conducted every 10 years in Canada since 1851, with additional censi of the western provinces in 1906 and 1916. Most Canadian censi are available free of charge in online databases maintained by [http://www.collectionscanada.gc.ca/census/index-e.html Library and Archives Canada]. The most recent census of the Northwest Provinces, taken in 1916, is available via [http://www.ancestry.ca Ancestry.ca]. Other online resources include [http://automatedgenealogy.com/ Automated Genealogy] and [http://www.familysearch.org/eng/search/frameset_search.asp?PAGE=census/search_census.asp Family Search].
An example of a 1901 Canadian census page can be seen here (You will need to be able to view PDF files from your browser to see it):
[http://www.collectionscanada.gc.ca/databases/census-1901/001013-119.03-e.php?sisn_id_nbr=10965&amppage_id_nbr=84855&interval=80&ampPHPSESSID=mogl0g0aghjsem1e28aq5n5h41 1901 Census of Canada, Province of Ontario, District 129, Sub-district a-2, Schedule 1]<br>[http://www.collectionscanada.gc.ca/databases/census-1901/001013-119.03-e.php?sisn_id_nbr=10964&page_id_nbr=84850&interval=80&PHPSESSID=kb5kqn77hgkccphhrmcu5rcc07 1901 Census of Canada, Province of Ontario, District 129, Sub-district a-2, Schedule 2]
As it turns out, this page Schedule 1 contains a return from the street where one Patrick Murray was living in 1901. As we walk through the information on this page, we'll see how to extract useful information and record it in gramps. Schedule 2 contains additional information, including the street where the dwelling was located and the actual date of the enumerator's visit.
===Title line===
===Sub-sub-title line===
Below the sub-title we can see the name of the pollsterenumerator, <u>H.C. Moore</u> and the dates he visited the households on this page <u>April 1 & 2</u> as well as the page number <u>2</u>.
All of this information is valuable and will be stored in the source record and source reference.
<li>Add a census event
<li>Add the source record for the census event
<li>Add images to the source record (optional)
<li>Add the source reference information
<li>Add the repository for the source
===Add a census event===
To do this, we begin by opening up a person in gramps Patrick Murray for editing(or adding him if he is nor already in the database). Next, we'll use the '+' button to add an event. An event dialog will pop up. We'll then choose the event type "Census" from the drop-down menu and add the date, which we found on the third line of the census form. In the case of Mr. Murray, the census took place over two days, so I should could enter "from 1 April 1901 to 2 April 1901" to be accurate. However, Schedule 2 records the actual date the enumerator visited the house, which is April 2, so we'll use that. Next, we will want to record the place, which is East Toronto Village, but we can do better than that. Schedule 2 for this census tells me the actual street address, so that's what we should use. We'll then fill in the description line. A good description would be "Census of Patrick Murray Household". Writing our description this way means we can share this event for other members of the household, saving us redundant data entry. Next, we will click on the "Sources" tab to add our source.
===Add a census source===
Under the event sources, we again click the '+' button to add a new source. First, we'll fill in the section "Shared source information." The title will be "Fourth Census of Canada, 1901". Under author we should enter "Government of Canada" since this is a source record for the whole census, not just the street where my grandfather Patrick Murray lived in 1901. We can let gramps assign the ID and move on to the Abbreviation, where "1901 Canadian Census" is entered. Finally, under Publication Information, we can enter "Library and Archives Canada". ===Add images to the source record (optional)=== If desired, you can save the actual images of the census records to your computer. If you haven't already, set up a "media" subdirectory under your main ".gramps" directory (or whatever you have named it on your system.) Under "media", create a subdirectory for the census called "FourthCensusOfCanada1901". Then you can save the images from the census in this directory. Once you have saved an image in this way, you can add it to the "Gallery" tab. Click the '+' button in the gallery tab which brings up the "Select Media" dialog. Navigate to the file you just saved. In the Title field, put "Ontario, Schedule 1, District 129, Sub-district a, Division 2, East Toronto Village, Page 2", since that fully qualifies this page in the census.
===Add source reference===
Next, we want to fill in the Reference information. We know the date, so we can again enter "from 1 April 1901 to 2 April 1901". The next line is more complicated and the heading "Volume/Page" doesn't really do justice to what is truly required. Keep in mind that the idea is to put sufficient information so that someone reading your source information (even you, years later!) can use it to find the source material for his- or herself. We will need to capture the information from the title lines, so we should enter "Ontario, Schedule 1, District 129, Sub-district a, Division 2, East Toronto Village, Schedule 1, Page 2", but that is a little verbose. It is acceptable to use abbreviations for common terms, so "Ont., sched. 1, dist. 129, s.dist. a-2, East Toronto Village, p. 2" is sufficient. Before we leave this section, however, we need to record the entry for my grandfatherPatrick Murray. His name was Robert Bruce Spafford and you can see his entry on line 2123. We'll record the whole entry for the family (number 1617) giving us: &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;ON, dist. 129, s.dist. a-2, East Toronto Village, sched. 1, p. 2, hh. 17, fam. 17, lines 17-22
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ontwhere "hh., sched. 1, dist. 129, s" is an abbreviation of household and "fam.dist. a-2, East Toronto Village, p. 2, dwel. 16, fam" is an abbreviation of family. 16, lines 17-22
===Add source repository===
Now, we'll fill in the Repository Reference section. The media type is "Film" and the Call number is obtained from the web site: "RG31, Microfilm reel T-6506".
 
===Add source notes (optional)===
 
You may want to record notes about the source or the source reference. Keep in mind that notes entered in the notes tab for the shared source information will apply to the whole census. You could use this to record background information about the census as a whole. For example, [http://www.collectionscanada.gc.ca/databases/census-1901/index-e.html Introduction - Census of Canada, 1901] contains some background information as does [http://www.ancestry.ca Ancestry.ca]. (If you intend to cite information from those sources, be sure to follow their guidelines for using their copyrighted material.)
 
You may also wish to record notes pertaining to the particular source reference. Perhaps you have some some interesting facts about the enumerator, or the weather that day was remarkable in some way, or you want to record something about the street as it was in that era. You could use the source reference notes for that.
 
===Add event attributes (optional)===
 
As noted above, the census contains all sorts of information that you may want to record. For example, Mr. Murray earned $900 in the year preceding the census. He is listed as working for G.B.R. as a conductor. He gives his religion as (R.C.) Roman Catholic and his nationality as Irish. We also see his year of immigration (1878). You can record these items as event attributes, although it is probably preferable to use separate events (Occupation, Immigration, Religion) for them instead. Schedule 2 has additional information, including details about the house, which you may wish to record as well.
 
===Add information from Schedule 2===
 
We now need to add the information from Schedule 2. We'll follow the same process used for Schedule 1, however we just added the source record (for the census as a whole) and repository, so we do not need to so that again. From the event sources tab, we click the "Add existing source" button. From the dialog that pops up, we select the Fourth Census of Canada. Now we only need to fill in the source reference information. We know the date, so we enter "2 April 1901" in the date field. In the Volume/Page field, we enter information similar to that for schedule 1:
 
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;ON, dist. 129, s.dist. a-2, East Toronto Village, sched 2, p. 1, hh. 17, line 18
 
If you saved the image for Schedule 1, you'll want to also save the image for schedule 2 as described above.
 
==See also==
* [[Census]]
 
[[Category:Documentation]]
[[Category:Tutorials]]

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